Submitting Content for Approval
Learn how to submit content changes for Workflow approval
When requesting workflow approval for content changes, editors must provide additional information detailing the change.
To submit the content changes, click the Request publish button in the editor footer.
The button opens the request approval overlay:
Depending on the Document Type and Workflow settings, the overlay will provide inputs for:
| Fields | Description | Visibility Conditions |
|---|---|---|
Describe the changes | A field for adding comments to describe the changes made to the content. | Always visible. |
Action | Allows to choose the workflow type - either Publish or Unpublish. | Visible only when Use Workflow for unpublish is set to true. To enable this setting, go to Workflow > Settings > Use Workflow for unpublish. |
Attachment | Upload media or files attachment. | Visible only when Allow attachments is set to true. |
Publish on | A date picker for scheduling the content's publishing date. | Editable only when Allow scheduling is set to true and the workflow type is Publish. It is not possible to schedule a Publish on date in an Unpublish workflow. |
Unpublish on | A date picker for scheduling the content's unpublishing date. | Visible only when Allow scheduling is set to true. |
Variants | Allows selection of language variants to publish. | Visible only for variant content. |
It is possible to schedule both Publish on and Unpublish on dates in a Publish workflow. Once content has been unpublished, a new workflow process is required to republish the content.
Variant Workflows
If the document varies by culture, the editor must select one or more variants to submit for approval.
When a document is invariant, the variants selector is not displayed, and the approval flow follows the default permissions inheritance pattern.
The editor will not be able to select variants where:
They do not have permission to edit the language, or
The variant is already in a workflow.
When submitting multiple variants, a workflow process is started for each variant, using the default permissions inheritance pattern. Newly created variants are automatically assigned the configuration from the default language.
Alternatively, all variants can be submitted in an invariant workflow, where they will be approved in a single workflow process. Invariant workflows use the permissions set on the default language. Editors must have permission to edit all the current node's variants to be able to initiate an invariant workflow.
The invariant workflow will publish all variants, regardless of their node state, that are not already in workflows. This means that previously unpublished variants will be republished when using invariant workflows. In most cases, it is preferable to select the individual variants.
Content Validation and Pending Changes
When submitting for approval, Workflow will automatically save variants with pending changes.
Validation errors are reported in the UI using Umbraco's validation messages.
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