Alternate Versions
Create additional draft versions of documents without impacting the 'main' draft version.
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Create additional draft versions of documents without impacting the 'main' draft version.
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Was this helpful?
Alternate Versions enables the creation of additional draft versions of documents. These can be created and updated without impacting the editing or publishing of the 'main' draft version.
Versions are managed from the Versions workspace view on a document and inherit workflow permissions from the host document. Permissions to create, update, promote, and delete versions can be set per User Group.
Ensure the User Group permissions are set to allow appropriate access.
Navigate to the Versions Workspace View on a content item.
Click the Create button to open a workspace modal containing a copy of the current draft.
Update and save the new version.
The new version appears in the collection view.
Editors can create multiple versions of a document and update these independently.
An alternate version is not published directly. Instead, it is set as the current draft version.
If the host document has an approval workflow configured, versions must be approved via the same workflow before being set to current.
If the host has no workflow configured, versions can be set to current by any user with the Promote permission.
When a version is promoted to be the current draft, it can be further edited before being published. Publishing can be via workflow approval or directly, depending on configuration and permissions.
Alternate versions can vary by culture or segment.
To create a variant version:
Select the desired variant using the document variant selector.
Create a new version as outlined above.
The collection in the workspace view will show only versions matching the current document variant.
